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Built by a pilot, for operators

Fill your open trips in minutes, not hours

The fastest way to get your crew on a trip. Whether they're on your payroll or on your bench — CrewBench notifies the right people instantly, tracks who's available, and gets your trip confirmed in one place.

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Trusted across every type of operation

Freelance crew
"I keep a bench of 14 trusted freelancers. Before CrewBench I'd spend two hours calling down a list every time I had a last-minute gap. Now I hit notify and responses come in while I'm still at my desk."
— Tom, Charter Director · Malta
Rostered crew replacement
"Our captain called in sick at 6am. I had a client in the terminal at 9. I needed someone with the right type rating, fast. Three pilots had responded Available before I finished my first coffee."
— Sarah, Director of Operations · London
Roster management
"We operate four aircraft across two bases. Keeping track of who's assigned where, who's available next week — it used to be a spreadsheet nightmare. The roster view changed how we run the whole operation."
— Marco, Head of Operations · Geneva
On-call operations
"We run on-call medical charters. When a call comes in at 2am I can't spend 45 minutes finding crew. I open CrewBench, hit notify, and my pilots respond within minutes — every single time."
— Dr. Chen, Chief Pilot · Dubai
Seniority & compliance
"Our agreement requires we offer trips in seniority order. Doing that manually by phone was a compliance risk — no audit trail if anyone asked. Now it's automated, timestamped, and completely defensible."
— Lisa, Director of Flight Operations · Miami

A complete crew ops platform

From posting a trip to confirming crew — everything in one place.

www.crewbench.io
AMS → DXB
Thu, 15 May 2025  ·  CS-DKG  ·  Challenger 604  ·  Captain needed  ·  Open
Edit Cancel trip
Nearby Available Crew 3 available
Captains
SM
Sarah M. ⠿
EV
Elena V. ⠿
First Officers
JO
James O. ⠿
MB
Marcus B. ⠿
← Jun 2025 →
All B737 Challenger
Week Day
Aircraft
Mon
9
Tue
10
Wed
11
Thu
12
Fri
13
Sat
14
Sun
15
CS-DKG
Challenger 604
AMS → DXB Open
Sarah M. · Captain
James O. · First Officer
M-OLLY
Global 5000
GVA → CDG Filled
Elena V. · Captain
Marcus B. · First Officer
CS-AXB
A320-200
← June 2025 →
All crew ▾
All Crew Per Pilot
Apply Template
Pilot ✈ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Sarah Mitchell CPT 8 ON ON OFF ON ON ON TVL TVL ON OFF SBY SBY SBY
Elena Vasquez CPT 6 SBY SBY SBY OFF OFF ON ON ON TVL TVL OFF ON ON ON
James Okonkwo FO 5 ON SBY SBY OFF ON ON ON SL SL SL OFF ON ON SBY
Marcus Bell FA 4 ON ON ON SBY SBY OFF ON ON TVL TVL ON
Available Crews 2 2 1 1 2 1 1 2 1 1 2 2 1 1 2
Free Crew 0 0 1 1 0 1 1 0 1 1 0 0 1 1 0
Legend:
ON
OFF
SBY
TVL
SL

Analytics

Last 90 days

127
Trips created
89%
Fill rate
11 min
Avg response time
4.2
Avg pilots notified

Pilot performance

Last 90 days · all aircraft

Pilot Role Availability Trips Avg response
Sarah Mitchell Captain
96%
 24 4.2 min
Elena Vasquez Captain
82%
 31 3.1 min
James Okonkwo First Officer
65%
 19 8.7 min
Priya Nair Flight Attendant
69%
 16 11 min
Tom Harrington First Officer
43%
 12 22 min
TLV → LHR
Saturday, 17 May 2025  ·  N7XJT  ·  (G550)  ·  Captain needed  ·  Open
Seniority notifications
Automatically works through your crew list in seniority order
Running — position 3

Waiting 30 minutes per crew member. Next crew member will be notified automatically if no response.

Responses

1
JO
James Okonkwo 09:17 · Responded unavailable — advanced immediately
Unavailable
2
TH
Tom Harrington No response after 30 min — advanced automatically
No response
3
SM
Sarah Mitchell 09:47 · Notified 3 min ago — waiting for response
Waiting…
4
EV
Elena Vasquez Up next
Up next
5
MB
Marcus Bell Waiting
Up next
CB-2025-00042.pdf 1 / 3
CrewBench Shield
Crew Coordination Audit Certificate
CB-2025-00042
Generated 15 May 2025 09:12:00 UTC
Operator
Atlas Aviation Ops
Operator ID
OP-0042
Document type
Crew Coordination Audit
Flight Details
Flight reference
#42
Aircraft
CS-DKG (Challenger 604)
Status
CONFIRMED
Origin
AMS
Destination
DXB
Scheduled departure
15 May 2025 06:00 UTC
Trip created
15 May 07:14:01 UTC
Crew confirmed
15 May 09:12:00 UTC
Confirmation time
118 min 01 sec
Assigned Crew
Role
PIC
Crew member
Sarah Mitchell
ACCEPTED
Certification
ATPL, Challenger 604
Medical
Class 1 · Valid to 01 Dec 2026
Duty time (this trip)
On file
Notified at
07:16:04
Notification read
—
Responded at
07:23:18
Response time
7 min 14 sec
Role
SIC
Crew member
Elena Vasquez
ACCEPTED
Certification
ATPL, Challenger 604
Medical
Class 1 · Valid to 01 Aug 2027
Duty time (this trip)
On file
Notified at
07:16:04
Notification read
—
Responded at
07:31:55
Response time
15 min 51 sec
Compliance Checks & Flags
ALL CHECKS PASSED
No blocking compliance issues. All assigned crew current on type rating and medical.
Staffing Escalation Chain
Sarah Mitchell
Captain · #1
 07:16:04 07:23:18 7 min 14 sec ACCEPTED
Elena Vasquez
First Officer · #2
 07:16:04 07:31:55 15 min 51 sec ACCEPTED
James Okonkwo
Captain · #3
 07:16:04 — — DECLINED
3 pilots contacted · 2 accepted
Full Audit Timeline
07:14:01 TRIP_CREATED Trip created — AMS→DXB · CS-DKG (Challenger 604) · Captain + FO needed
07:16:04 CREW_NOTIFIED SMS sent to 8 bench pilots via seniority queue
07:23:18 CREW_ACCEPTED Sarah Mitchell accepted — 7 min 14 sec response time
07:31:55 CREW_ACCEPTED Elena Vasquez accepted — 15 min 51 sec response time
09:12:00 TRIP_CONFIRMED Trip confirmed. Crew assignment locked.
09:12:02 CERT_GENERATED Certificate CB-2025-00042 generated and hashed
Document Integrity
Certificate ID
CB-2025-00042
Trip ID
#42
Document hash (SHA-256)
a3f2c810e9d44b1f7c30d85e2b6f91ca3d49be02
Audit chain
Verified — 6 events, unbroken hash chain
CrewBench Shield · Certificate CB-2025-00042 · Atlas Aviation Ops · Generated 15 May 2025 09:12 UTC · Confidential
Feedback Management
Post-trip crew reports · triage and resolve
All subjects Forward to…
4
Total open
2
Maintenance
1
FBO / Ground
1
Passengers
Maintenance Open N7XJT · TLV→LHR · 17 May 2025 Sarah M.
Engine oil pressure fluctuation during climb — sat low-green for ~8 min before stabilising. Recommend borescope before next segment.
Mark closed
FBO / Ground Open CS-DKG · AMS→DXB · 15 May 2025 Elena V.
Catering arrived 45 min late at AMS causing us to miss the slot. Need to flag the FBO before the next charter out of there.
Mark closed
Passengers Open N7XJT · LHR→TLV · 14 May 2025 James O.
Pax with limited mobility needed assistance not in the brief — boarding took 25 extra minutes. Worth a pre-trip ops note in future.
Mark closed
Maintenance Closed M-OLLY · GVA→CDG · 12 May 2025 Marcus B.
Left main gear door slow to retract after takeoff — 40 sec longer than normal. Logged in tech log, borescoped and cleared 13 May.
Reopen

How it works

1
Post your trip
Route, aircraft, role needed. Takes 30 seconds.
2
Pilots get notified
SMS + email to your trusted bench instantly.
3
Confirm in one click
Watch live responses. Pick your pilot. Done.
4
Post-flight follow-up
Track what happened after every trip. Log feedback, flag issues, and close the loop before anything becomes a problem.
5
Certificates & compliance
Generate a trip record and compliance certificate in one tap. Ready for insurers, regulators, or your own internal audit trail.

Why operators use CrewBench

Your private bench
Only pilots you trust. Not a public marketplace — your own curated freelance pool.
One tap for pilots
Pilots respond from SMS with one tap. No app download, no login, no friction.
Live response dashboard
See who responded in real time. Confirm your pilot the moment they say yes.
Smart filtering
Only shows pilots rated on the required aircraft and the right role for the trip.
Seniority auto-notifications
Set a seniority order. CrewBench works down your list automatically — no one confirmed yet? Next pilot gets notified instantly.
Pilot response analytics
Know who responds fastest and who's most reliable. Data-driven decisions on who to call first, every time.

Simple pricing

Per aircraft, per month. No hidden fees.

Most accessible
Free
$0
forever
  • 1 aircraft
  • 3 trip requests/month
  • Unlimited bench pilots
  • SMS + email notifications
  • Live response dashboard
Get started free
Most popular
Pro
$158
per aircraft / month
Save 17% vs monthly
Billed $1,900/year
  • Everything in Free
  • Unlimited trip requests
  • Trip history & audit log
  • CSV export
  • Priority support
  • Fleet & trips analytics
Start with Pro
Most complete
Scale
$241
per aircraft / month
Save 17% vs monthly
Billed $2,900/year
  • Everything in Pro
  • Seniority-based notifications
  • Crew response analytics
  • Post-trip feedback system
  • Multiple operator accounts
  • Custom onboarding call
Start with Scale
Compliance Tier
Shield
$491
per aircraft / month
Save 17% vs monthly
Billed $5,900/year
Everything in Scale, plus
  • Instant proof of compliance — cert PDF on every confirmation
  • Full post-trip record — flight report with crew, legs & feedback
  • Regulator-ready in one tap — ZIP of cert + report per trip
  • Compliance flag checks (cert & medical expiry)
  • Immutable audit event chain
  • Cert auto-reissued on trip changes
  • Document integrity hash verification
Start with Shield → Book a demo call

Get in touch

Have a question about CrewBench? Want a demo? We'll get back to you within a few hours.

hello@crewbench.io
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